Administration Assistant

  • Employer: Aston by Sutton Primary School
  • Reference: P/24/294238
£25,000 - £29,999
Aston by Sutton Primary School
Closing on 09/07/2026 at 12:00
Enhanced DBS Check
Temporary | Part Time/Term Time
13 hours per week.

Administrative Assistant

Grade 3, £24,796 to £25,185 pro rata per annum

13 hours per week over 2 days (08:30 – 15:30 term time only)

Fixed term 1st September 2026 – 31st March 2027

The Governors and Headteacher at Aston by Sutton Primary School are seeking to appoint a hardworking, personable and highly organised Administrative Assistant to join our team.  This is a fixed term post, starting 1st September 2026 until 31st March 2027.

Working with the Headteacher, Bursar and Governors, you will take responsibility for administrative tasks in the school office.  

Job description & duties

➢ Managing school meal/trips/club bookings and payments
➢ Co-ordinating educational trips and residentials
➢ Assistance in admissions enquires
➢ School photograph administration
➢ Communicating with members of the school community, staff, governors, children and parents
➢ Liaising with external agencies, suppliers and stakeholders
➢ Maintaining pupil records
➢ Monitoring attendance & absence administration
➢ Providing a secretarial support to the Bursar & Head teacher
➢ Provide full administrative support to the school
➢ Receive visitors & provide hospitality, where appropriate
➢ Answering phone calls and email enquiries
➢ Contributing to the effective and the efficient running of the general office
➢ Maintain an up to date working knowledge of the systems of IT within the administrative practice
➢ To operate and maintain the school’s management information systems
➢ To operate other school systems including for example ParentPay, School Spider, Arbor


This role requires:

➢ a friendly and welcoming personality
➢ a good sense of humour, empathy and confidentiality
➢ the ability to be flexible, adaptable, a good problem solver and ability to multitask in a busy working environment
➢ an understanding of safeguarding and the need to protect the welfare of children at all times
➢ strong organisational and communication skills
➢ a high level of IT literacy to include proficiency in Microsoft Office
➢ experience of administration
➢ experience of school-based IT systems beneficial but not essential- e.g. Schoolcomms, Unit 4, Arbor

We can offer you the opportunity to work as part of our strong team in a happy, welcoming school with a hard-working and supportive staff, where children are happy and willing to learn.  

This role would be a fantastic opportunity for a person wishing to move into the administrative aspect of education and schools, and gain 7 valuable months of experience.  

For a full list of duties and skills required, please see the Job Description attached.

We warmly welcome visits to the school.  Please contact us on 01928 711953, or email head@aston.cheshire.sch.uk to arrange a visit.

Cheshire West and Chester Local Authority are an equal opportunities employer.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff, volunteers and external agencies to share this commitment.

Successful candidates will be asked to apply for an enhanced DBS (Disclosure and Barring Service) check and will be checked against the DBS barred list. Further details can be found at www.homeoffice.gov.uk/dbs.   Appointments are subject to the receipt of satisfactory references as according to our Safer Recruitment Policy.

School visits are welcome.  Please contact the school office to make an appointment to do so. Interested applicants, please apply via the link in the advertised position or by contacting the school directly.

 

Job advertised: 26th June 2026

Closing date: 9th July 2026 at 12 noon

Shortlisting: 10th July 2026

Interview date: Tuesday 14th July 2026 (morning)

How to apply

Thank you for your interest in our job vacancy. Please complete the online application as fully as possible and explain any gaps in your employment history. We would like to understand more about how your skills, knowledge and experience meet the job description and person specification for the role.

Further information on this vacancy


Apply Online

Get our vacancy bulletin

By subscribing to our mailing list, you agree to receive vacancy bulletins by email. We won't use your personal details for any other purpose, and they won't be shared with third parties.

You can unsubscribe at any time.

* indicates required